Events Administrator

  Salary or Rate   £160pd including holiday pay as a PAYE or £190pd as a Limited company 
  Job Type   Temporary
  Location   Feltham, Middlesex
  Duration   1 year
  Reference Code   KPEA38512

We are currently recruiting for an Event Administrator for a 1 year role which could go longer. The successful candidate must have previous corporate blue chip experience working in an events administration role. We are only looking at candidates who have administrated on numerous large events calendars.

This role is paying £160pd including holiday pay as a PAYE or £190pd as a Limited company.

Key accountabilities:

• Support coordination and maintain regular updates of annual events calendar and key forthcoming milestones around which events need to be organized
• Support coordination of internal teams’ efforts for key leadership events and acting as a contact source on event management issues to business
• Respond to requests for external and internal engagement events, making sound recommendations as to how an event can best meet the client's business objectives
• Maintain excellent working relationships with the team's clients, gaining an understanding of their business priorities and preferences, and providing a service which is both respectful and effective
• Liaise with key event service providers; develop and maintain excellent working relationships with suppliers of varied event-related services, ensuring that they are fully competent and highly motivated to deliver an excellent service
• Coordinate specific events, including program, HSE, security, logistics, administration, design in compliance of branding requirements, reservations, technical services, etc. Plan each project thoroughly, identifying key risks and making sound provision against them. Develop detailed instructions for all concerned in delivery
• As events are prepared and delivered, maintain constant contact with their progress, checking that key details are being handled correctly, and responding resourcefully and effectively to any difficulties.
• Provide support on monitoring and evaluation of event projects, on-the-ground coordination to ensure on-budget, best-in-class delivery
• Following up with vendors to ensure invoices are submitted and working with the relevant internal teams to track payment
• Search web and provide monthly updates of new developments in events industry, particularly in the venues, services and technology, and offer good advice on how to format an event in a fresh and innovative way.
• Assist coordination of the external events calendar and specific programmes with the Communications and External Affairs teams to ensure that key events and initiatives get maximum coverage in the media and global publications in support of promoting the Brand and business objectives
• Assist coordination of Internal Communications team employee engagement events
• Support coordination of VIP delegation visits to operated sites
• Assist coordination of multiple projects concurrently. Prioritize how much of own effort to apply to each project at any given time, and re-prioritize rapidly if circumstances change
• Maintain storage and inventory logs
• Maintain branded promotional items stock log and ensure distribution log

We consider every CV that is submitted to us, however please note that time constraints mean we are only able to get back successful applicants. We may retain your details to match against future job opportunities.

NB. It is a very competitive job market so before submitting your CV it is worth a final check to make sure it is well laid out, up to date and accurately reflects your qualifications, experience, skills and abilities in relation to the position you are applying for. Where you want to highlight your particular suitability it is worth using a covering letter with your CV.


  Kaytan Patel 
Love & Tate plc
Phone: 020 7256 6668  




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