Global Systems Training
Administrator – HRIS
Administration
• Provide full administrative support to the Global Systems Training
and Communications Manager and team as required
• Scheduling and attending team meetings and producing the
appropriate agendas and minutes
• Define, develop and implement a strategy to support training
course feedback
• Collation and analysis of post training event feedback forms
(online or paper based)
• Work within budget guidelines when sourcing travel, accommodation
• Recommend changes to systems and procedures to improve the
efficiency of the department
Budgeting
• Uses MS Excel to manipulate and maintain budget data and creates
monthly detailed budget reports for all relevant stakeholders
Reporting
• Develops documents and processes to support various governance
processes
• Reporting on time v budget v progress for each deployment on a
weekly basis
• Produce reports and statistics according to the needs of
stakeholders including but not limited to, reports detailing,
absence, and training statistics
Planning and Scheduling
• Updating and maintaining the appropriate training tracking tools
• Updates training development plan with input from trainers using
MS Project or other appropriate tool
• Evaluates progress and results, and initiates changes in
methodology or procedures as needed
• Produce training material development and resourcing plans
association with the HRIS Trainers
• scheduling of end users to courses as required
• Produce and distribute course joining instructions and evaluation
forms for all course delegates as required
General
• Supports the day to day activity of the Global Systems HRIS
Training Team
• The nature of this job requires that the Administrator is willing
to take on additional administrative and support tasks as and when
necessary
Essential Requirements
• Presents highest level of professionalism and contributes to
overall success of HRIS training projects
• Must have worked in a fast paced project-based environment
• Has had experience of working within a similar global blue chip
organisation
• Must be numerate and have experience of compiling, maintaining
budgets
• Must have strong MS Word, Excel, PowerPoint and Project skills and
experience
• Must have the ability to prioritise tasks and work within strict
deadlines
• Must pay high attention to detail
• Must be able to work within a global team
• Must have excellent verbal and written communication skills
• Must be proactive and have the ability to work independently
Desirable Requirements
• Experience of developing, implementing and delivering online
training course feedback strategies
• An industry recommended Project qualification
• Use of Visio
We consider every CV that is submitted to us, however please note
that time constraints mean we are only able to get back to those
applications that are successful. We may retain your details to
match against future job opportunities.
NB. It is a very competitive job market so before submitting your CV
it is worth a final check to make sure it is well laid out, up to
date and accurately reflects your qualifications, experience, skills
and abilities in relation to the position you are applying for.
Where you want to highlight your particular suitability it is worth
using a covering letter with your CV.